One of the most difficult aspects of managing a small company is finding the right mix of people to build a team atmosphere within the workplace. When the right mix of people are teamed together the workplace can be an exciting and productive situation. Unfortunately the downside of management comes when you find yourself dealing with difficult employees. There are some personalities that will never be easy to get along with. It seems that no matter how hard you try to assimilate them into the program, they never seem to grasp the concept. The plain truth is that some employess are darn near impossible to get along with.
There are certain types of difficult employees that always manifest themselve in fairly familiar ways. There’s the hard to handle employee who enjoys complaining about everything. They never have constructive suggestions, just an endless amount of complaints. There’s the habitually tardy employee, that no matter when they are scheduled, they always show up late. There’s the aggressive employee who is always on the defensive. This difficult employee takes offense whenever they are asked to do or correct something. The usual reaction is unreasonableness and anger. There’s also the harasser who just likes to get a rise out of people and observe their reaction. And of course we are sometimes faced with the dishonest one. They may not tell the truth and they may like to steal from you. So what can be done to manage these hard to handle employees?
Most management experts will tell you that the first thing that you will need to do is evaluate the situation. There is no perfect employee and all employees can be difficult at times. Sometimes this is caused by stress from the job or a situation in their personal lives. Of course you may find that some employees seem to be difficult more often than others. Your difficult employee is not necessarily the laziest or least productive. It will require that as a manager you evaluate each situation because no two will be alike.
Request clarification and never respond to rumors or actions from others no matter what source it comes from. Gather all the correct information and act promptly on the facts that you’ve obtained.
The manager should also mediate and act calmly and impartially. A calm disposition is key. Act to solve the problem not contribute to it by taking sides.
Choose an appropriate time to confront the difficult employee. Make sure to pick a time where you are alone and won’t embarrass them in front of the other associates. Pick a quiet and private place where you won’t be interrupted. If another manager or a boss needs to be present, make sure they are there too.
Confront the employee and discuss the problem. Your goal is to deal with the situation, not attack them. It is equally important to take the time to listen.
Listen to what your employee has to say, rather than arguing. Get their side of the story first. Ask them how they would like to see the situation resolved. A person will react positively if they feel that their side of the story is being listened to and that their feelings are being taken into consideration. Remember this is opportunity to meet on common groud. Stay calm and stay positive and be non-judgmental. Ask direct questions that don’t require lengthy explainations. This will help them explain without frustrated and angry. If you can find out the reason for their behavior from them, you can better resolve the situation.
In all probability multiple meetings may be necessary to resolve the situation. The problem of tardiness is small enough to be handled quickly. More serious concerns such as disrespectful attitudes toward fellow workmates or theft and dishonesty must be addressed with the proper management. Rarely will the results be instantaneous so patience will be required. There are occasions where the problem is serious enough to warrant assistance from other sources outside of your jurisdiction. If the seriousness of the problem is out of your jurisdiction make sure to get the proper authorities to take care of the situation.
Your goal should always be to reach a mutually accepted solution. Logically if no solution is reached there is no reason to believe that the inappropriate behavior won’t continue. When you reach a solution and the employee is not willing to follow it, or the consequences of their actions, then termination should follow. Make sure if that is the outcome, then properly follow your company’s policy for termination.
These managing solutions for the difficult employees are absolutely critical for maintaning a peaceful work environment. The employees should know that your door is always open. When all of the employess (yes the difficult ones too) feel that you are approachable, they are more likely to communicate instead of letting things escalate into a problem.
No one wants to work in a workplace filled with strife and tension. By employing some or all of these suggestions you will find that even the most difficult employee can be managed effectively.